Meeting room solutions for video conferencing and hybrid meetings
A meeting room video conferencing system that does not workstops a meeting before it starts: remote participants cannot be heard or seen,and time goes into troubleshooting the technology instead of the discussionitself. Audico designs video conferencing solutions for every space, sized tothe room, its acoustics and the meeting platform in use, tested as one systemfrom a small huddle room to a large hybrid meeting space.
Meeting room solutions for in-person, remote and hybrid meetings
In many meeting rooms, conference room equipment has been added room by room over time, and the pieces do not work seamlessly together. The result is that meetings start late and users need help before every meeting, depending on the room.
Audico designs a meeting room’s video conferencing, audio and presentation technology as one system, based on room size, purpose, user numbers, acoustics and lighting. The solution works equally well in Microsoft Teams Rooms (MTR), Zoom Rooms and BYOD environments, regardless of the meeting platform in use.
The scope covers the video conferencing system, audio and microphone systems, display and presentation technology, wireless content sharing, room control and room booking, from a single meeting room to a standardised suite of rooms. The result is hybrid meeting solutions that work the same way in every room, from BYOD meeting rooms to fully managed Microsoft Teams Rooms.
Video conferencing systems
When a remote participant cannot hear clearly or the video conferencing camera does not cover the whole room, they are quickly left out of the decision-making. A video conferencing system is made up of camera, microphones, speakers and platform integration working together, and a camera that follows the speaker keeps every video call running smoothly regardless of room size. Conference room systems are built around video conferencing equipment selected by room size and purpose, independent of manufacturer.
Audio and microphone systems for meeting rooms
A conference room audio system lives or dies on acoustics: an echoey or poorly sound-insulated meeting room makes speech unclear both in the room and on the call, even when the rest of the technology works perfectly. Microphones and speakers are sized to the room’s acoustics, size and number of participants: table microphones for a small room, ceiling microphone arrays for a larger or more reverberant space. Office acoustics are accounted for at the design stage, not only once the equipment is installed.
Display and presentation technology
Content that is unclear or too small at the far end of a long table undermines a meeting regardless of how good the presentation is. Display and presentation technology is sized to the room and viewing distances, supporting both a local presentation and a shared screen on a video call. Content is equally visible to every participant, wherever they are sitting.
Wireless content sharing
Looking for the right cable or adapter at the start of a meeting wastes time and attention that belongs to the discussion itself. Wireless presentation and content sharing let a meeting start directly from a laptop or phone without a fixed connection point, supporting several devices and operating systems at once. A meeting starts immediately even from a visiting device.
Meeting room control and automation systems
A room that needs several separate remotes or panels teaches the user something new every time, and a visitor almost always needs help. A control and automation system brings lighting, audio, displays and the meeting platform together into one panel or touch screen, so meeting room technology runs from a single button press. Any user can start a meeting independently, regardless of room.
Room booking systems
A room that is double booked, or that sits empty while showing as reserved, makes day-to-day meeting room use harder than it should be. A room booking system integrates with the calendar already in use and shows room status on the door panel in real time, so a free room is easy to find and a booked one is not taken by mistake. The utilisation data collected also feeds into wider, building-level smart office space planning.
Why Audico
Tested as a complete system, not individual devices
Every solution we deliver is tested as a complete system before deployment. A single device may function well on its own, but a system only works when all components work seamlessly together: camera, microphones, speakers, display and control system. This is Audico's unconditional advantage.
One solution for every meeting platform
Audico designs meeting rooms for Microsoft Teams Rooms, Zoom Rooms and BYOD environments on the same principle. The meeting platform does not need to be locked in before room design can start.
Manufacturer-independent integrator
Audico does not tie a client to a single equipment vendor or ecosystem. We select the best-fit solution for each space, regardless of manufacturer. The solution is chosen on the basis of the client's needs, not vendor relationships.
A meeting starts without a walkthrough
Audico brings the room’s lighting, audio, displays andmeeting platform together into a single control panel. A user starts a meetingindependently, regardless of room or platform.
Meetings that work, not meetings that stall
Time is saved in every meeting
When the technology works immediately, a meeting starts on time and participants’ time is not spent troubleshooting equipment. Across an organisation, the saving shows directly in meeting time and its real usefulness.
Hybrid and remote work on equal terms
When audio, video and shared content work reliably in every room, a remote participant takes part in the discussion as fully as someone in the room. This supports an organisation’s hybrid working model without the space limiting who can take part.
Meeting rooms are found without wandering the halls
Time spent hunting for a room goes back into the meeting itself, and nobody has to untangle a double booking after the fact. Every meeting finds the right room straight away.
Discover our portfolio of exceptional audiovisual projects
With Audico, you will have a dedicated partner by your side, guiding you from seamless installations to ongoing service, ensuring your technology stays up to date.
Contact us+358 (0)20 747 9340+46 (0)8 522 057 00
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